Digital delivery notes
Consignment details, quantities, packages, and references are captured electronically and confirmed by signature or code at loading and offloading, replacing carbon-copy books.
ePOD · Freight & Haulage
ePOD and delivery note software for freight in Kenya
Freight moves through loaders, drivers, depots, and consignees, and each handover is a risk point. Zamacore builds ePOD software that records delivery notes and proof at every step.
How ePOD fits freight, haulage, and cargo operators
Freight moves through loaders, drivers, depots, and consignees, and each handover is a risk point. Zamacore builds ePOD software that records delivery notes and proof at every step.
Condition at every handover
Photos and condition notes at loading, depot transfer, and delivery make it clear where damage or shortage occurred, supporting claims and customer responses.
Depot and cross-dock transfers
Intermediate handovers between vehicles, branches, or yards are recorded so responsibility follows the cargo, not assumptions.
Delivery confirmation and billing
Consignee sign-off completes the delivery record, which can trigger invoicing, customer notification, and trip profitability reporting.
What every Zamacore ePOD record includes
Each delivery keeps a traceable record that finance, customer service, and management can trust.
Recipient sign-off
Name, signature, one-time code, or PIN confirming the right person received the delivery.
Photo evidence
Delivery, packaging, condition, seal, or serial photos attached to the order with a timestamp.
Quantities and exceptions
Delivered, short, rejected, damaged, and returned quantities with reasons and notes.
Time and place
Device and server timestamps, and location or geofence context where permitted.
Offline capture
Evidence is stored on the device and synchronised automatically when connectivity returns.
Audit trail
User, device, time, and approved amendments recorded so the original delivery record stays intact.
Connects to the systems you already run
ePOD is most valuable when delivery evidence flows into dispatch, finance, and reporting instead of living in a separate app.
Courier dispatch
Link delivery evidence to orders, riders, zones, and status events through courier dispatch software.
Transport management
Attach proof to trips, vehicles, and drivers in a transport management system.
Payments and reconciliation
Reconcile cash-on-delivery and M-Pesa collections using M-Pesa reconciliation workflows.
Industry platforms
Explore connected systems for logistics and delivery operations.
Related ePOD solutions
ePOD software in Mombasa for port, trade, and coastal delivery
Electronic proof of delivery software in Mombasa for port cargo, distributors, freight, signatures, photos, offline capture, and delivery evidence.
ePOD software in Eldoret for regional and agribusiness delivery
Electronic proof of delivery software in Eldoret for agribusiness, distributors, and regional delivery teams with signatures, photos, and offline capture.
ePOD software for field service teams in Kenya
Electronic proof of completion for Kenyan field service teams: customer sign-off, photos, parts used, service notes, and offline capture on site.
Request an ePOD proposal for your operation
Share your delivery types, team size, evidence requirements, current systems, and target timeline. Zamacore will turn the requirement into a practical ePOD plan.
Frequently asked questions
Can ePOD replace paper delivery notes for freight?
Yes. Consignment details, quantities, and sign-off can be captured digitally, with a retrievable record for each handover.
Can it record loading and offloading condition?
Yes. Photos and condition notes can be captured at each loading, transfer, and delivery point.
Does it support depot and branch handovers?
Yes. Intermediate transfers can be recorded so responsibility is clear between drivers, depots, and branches.
Can delivery confirmation feed our transport or accounting system?
Where APIs are available, completed delivery records can update transport management, ERP, invoicing, and reporting systems.