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About

Official Company Structure

Zama Systems LTD is structured as a Kenyan holding plus operating technology company building digital infrastructure through scalable software platforms and payment automation.

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Internal governance and operating framework for Zama Systems LTD.

Corporate Structure

  • Company name: Zama Systems LTD
  • Nature: Kenyan technology company (holding + operating company)
  • Holding function: owns all brands, products, IP, domains, trademarks, and core technology assets
  • Operating function: runs daily operations, sales, support, service delivery, and product execution

Group Brand Architecture

  • PropTech: RentalDesk (rent automation, invoicing, arrears, M-Pesa reconciliation)
  • RetailTech: Vega POS (cloud POS for Kenyan retail businesses)
  • LogisticsTech: Dexa Courier (delivery and rider operations)
  • OrgTech: ChurchesAdmin (church and organization management)
  • OperationsTech: JAAT (workflow execution and service operations)
  • WorkflowTech: Saseni (process and records workflow management)
  • AgriTech: AWASAM (trade, compliance, and export workflow automation)
  • PlanningTech: Ratibu (scheduling and recurring operations planning)
  • All products remain legally owned by Zama Systems LTD unless spun off later

Internal Divisions

  • Product Division: platform strategy, roadmap, releases, pricing, reliability
  • Client Solutions Division: custom development, delivery, integrations, support
  • Payments and Financial Automation Division: M-Pesa integrations, reconciliation, settlement logic
  • Operations and Administration Division: governance, accounting, HR, legal compliance

Leadership and Decision Authority

  • Director and Managing Director: Ezekiel Muki Muthee
  • Authority over spending, hiring, partnerships, pricing, and product direction
  • Approval authority for contracts, banking instructions, and statutory obligations

Advisory and Outsourced Roles

  • Accountant or bookkeeper (outsourced): monthly accounts, reconciliations, tax preparation
  • Legal counsel or company secretary (as-needed): resolutions, filings, contract review

Financial Structure and Controls

  • Operating account for subscriptions, client payments, and business expenses
  • Tax and statutory reserve account for VAT, PAYE, withholding, and levies
  • Collections or Paybill settlement account for controlled payment settlements
  • All income invoiced and receipted, all expenses backed by receipts
  • Monthly reconciliation for bank, Paybill, Till, wallet, and platform payments

Revenue Streams

  • SaaS subscriptions (monthly and annual)
  • Setup and onboarding fees
  • Custom software development projects
  • Hosting and maintenance retainers
  • Payment automation integration fees
  • Support and training packages

Intellectual Property Ownership

  • Owned by Zama Systems LTD: source code, domains, branding, infrastructure, databases, documentation
  • Contractors operate under work-for-hire terms
  • Ownership transfers to Zama Systems LTD upon payment

Operating SOP

  • Product workflow: roadmap, specification, development, QA, release, monitoring
  • Client workflow: lead, discovery, proposal, contract, development, testing, deployment, support

Future Expansion Model

  • Optional subsidiary path: RentalDesk Ltd, Vega POS Ltd, Dexa Courier Ltd
  • Zama Systems LTD remains parent holding company with majority ownership

Official Summary Statement

Zama Systems LTD operates as a professional technology company with clear divisions for product development, client delivery, payment automation, and internal operations. Platforms and IP remain under Zama Systems LTD to enable unified governance, scalable growth, and future subsidiary expansion when justified by revenue milestones.