SACCOs and cooperatives
Member records, savings shares, loans, repayments, statements, deductions and reporting for leadership and auditors.
Zama Systems LTD builds and supports custom platforms for organisations that need documented delivery, secure integrations, procurement-ready evidence and long-term accountability — not just a launch date.
Organisations where records, payments, approvals and reporting carry real operational and reputational risk.
Member records, savings shares, loans, repayments, statements, deductions and reporting for leadership and auditors.
Units, leases, rent, arrears, M-Pesa reconciliation, maintenance and owner statements across multiple branches.
Orders, dispatch, proof of delivery, rider custody, COD reconciliation and customer reporting.
Admissions, patient or beneficiary records, fee and donor workflows, communication, dashboards and audit trails.
POS, stock, purchasing, transfers, staff roles, branch performance and consolidated management reporting.
Structured data capture, approvals, document control, reporting and integration with existing institutional systems.
A delivery model built for due diligence, audit and long-term operation.
Documented system architecture, data model, API contracts, environment separation and an integration layer for M-Pesa, SMS, WhatsApp, ERP, CRM and internal systems.
Role-based access, audit trails, encrypted transport, backup and restore procedures, and a data protection position aligned to Kenya's Data Protection Act.
Written scope, milestone plan, named leads, change control, staged environments, user acceptance testing and documented launch sign-off.
Support tiers with agreed response and restoration targets, maintenance windows, monitoring, incident handling and planned improvements.
Administrator training, user guides, runbooks and handover sessions so the organisation can operate and audit the system independently.
Transparent engagement models, milestone-based payments, a clear inclusions and exclusions list, and a written proposal before work begins.
We can supply the standard documents buyers request during pre-qualification, due diligence and contracting.
Certificate of incorporation, KRA PIN, tax compliance certificate, company profile and capability statement.
Written proposal, scope schedule, milestone plan, pricing schedule, payment terms and change-control process.
Non-disclosure agreement, data processing agreement, IP ownership schedule, support SLA schedule and, where required, source-code escrow terms.
Live platform walkthroughs, reference conversations on request, product documentation and security control evidence for review.
Document availability depends on the specific procurement. Tell us what your procurement team requires and we will confirm what can be provided.
Choose the commercial structure that matches your risk, timeline and internal capacity.
Discovery, written scope and a milestone-based build with defined acceptance criteria. Best for well-understood workflows.
A first release focused on the highest-value workflow, followed by planned phases as the system proves value.
A named team working in agreed sprints on a retainer, for organisations with a continuous product backlog.
Hosting, monitoring, backups, security updates, user support, bug fixes and planned improvements under an SLA.
Enterprise buyers should verify, not assume. We support a structured evaluation.
Review working platforms and real workflows during discovery instead of relying on a slide deck.
Speak to clients in comparable operating environments, subject to their consent.
Review architecture, data model, security controls, integration approach and support model with your technical team.
Start with a scoped discovery or a pilot module before committing to a full platform rollout.
Yes. We deliver custom systems for membership organisations, cooperatives, property groups, logistics operators, schools, healthcare providers, NGOs and suppliers that work with county or national institutions.
Yes. A capability statement, certificate of incorporation, KRA PIN and tax compliance documents, NDA and data processing agreement can be provided during procurement. Additional documents are supplied on request.
Ownership is defined in the contract. We normally deliver client-owned code and data, with repository handover, documentation and administrator accounts released at agreed milestones.
Yes. We can audit, stabilise and extend an existing platform, take over maintenance, add integrations, improve reporting, or plan a phased replacement without stopping operations.
Projects run with a written scope, milestone plan, named leads, a change-control process, staged environments, user acceptance testing and documented launch and support handover.
Share your procurement requirements, security questionnaire or project brief. We will respond with the right documents and a delivery plan.