Patient and client records
Registration, demographics, visit history, notes, and documents kept in one place with role-based access.
Industries · Healthcare
Healthcare software for clinics and medical operations in Kenya
Zamacore builds systems for patient and client records, appointments, billing, M-Pesa payments, pharmacy and stock control, staff, and reporting — shaped around how your facility actually works.
Healthcare workflows we can connect
Appointments and scheduling
Bookings, queues, reminders, and practitioner schedules that reduce waiting and missed visits.
Billing, receipts, and M-Pesa
Invoices, receipts, insurance or client accounts, and M-Pesa collections reconciled to the right patient.
Pharmacy and stock
Batches, expiries, reorder levels, supplier records, and dispensing tied to the visit record.
Staff and shifts
Roles, schedules, attendance, and responsibilities so accountability is clear across the facility.
Reporting
Visits, revenue, stock movement, outstanding balances, and performance summaries for management.
For a fuller breakdown of records, billing, stock, and rollout, read our complete guide to healthcare software in Kenya.
Who it is for
Clinics and health centres
Outpatient and day clinics that need clean records, faster billing, and fewer manual errors.
Pharmacies and medical suppliers
Businesses that need stock, batches, expiries, sales, and supplier control in one system.
Laboratories and specialists
Operators who need requests, results, client records, and payments connected to the visit.
Dental and diagnostic practices
Practices that need appointments, treatment or service records, billing, and follow-up.
Payments, stock, and control
Healthcare runs on accurate money and stock. The system should record each charge and payment against the visit, issue receipts, and reconcile M-Pesa and other collections. Stock should reflect what was dispensed, what was returned, and what is close to expiry, with suppliers and reorder levels visible. Where finance controls matter, the workflow can connect to M-Pesa reconciliation and inventory management software.
Integrations and wider systems
Healthcare rarely operates alone. Where documented APIs exist, a healthcare system can exchange data with accounting, payment, laboratory, or internal platforms. The wider workflow can connect to business software so patients, billing, stock, and reporting share the same records.
How Zamacore delivers a healthcare project
We begin with discovery across reception, clinical, pharmacy, finance, and management. The first useful release usually covers the highest-risk workflow — records and billing, or stock — with later phases adding appointments, integrations, and reporting. Rollout can start with one branch or service and expand once adoption and data quality are stable.
Frequently asked questions
What healthcare software does Zamacore build in Kenya?
Zamacore builds custom systems for patient and client records, appointments, billing and receipts, M-Pesa payments, stock and pharmacy control, staff and shifts, and management reporting. The final scope follows the workflow of the specific clinic, pharmacy, or medical business.
Is this suitable for a small clinic or pharmacy?
Yes. A phased project can start with the most painful workflow — such as patient records and billing, or pharmacy stock — and add appointments, reporting, and integrations as the business grows.
Can the system handle M-Pesa payments and receipts?
Yes. Where suitable Safaricom credentials are available, M-Pesa collections, references, receipts, and reconciliation can be built into the billing workflow so payments match the right patient or invoice.
Can it track pharmacy stock and expiry?
Yes. Stock, batches, expiries, reorder levels, and supplier records can be tracked so shortages, expiries, and discrepancies are visible before they become a problem.
How is patient data kept secure?
Access can be limited by role, actions can be logged, and hosting, backups, and monitoring are planned for the system. The business remains responsible for meeting its own legal and regulatory obligations; the proposal states the controls the software provides.
Can it work with our existing systems?
Where documented APIs exist, healthcare software can exchange data with accounting, payment, laboratory, or other internal systems. Integration feasibility is confirmed during discovery.
Plan software around your healthcare operation
Share your workflow, patient volume, stock and billing needs, current tools, and integrations. Zamacore will help define the right system and a phased rollout.